VC/UHV Library, Serving Victoria College and University of Houston-Victoria Victoria College University of Houston-Victoria VC/UHV Library

Guidelines for the Binding and Distribution of Theses

The original and three copies of the approved thesis should be submitted for binding to the Sr. Director of Libraries as early as possible, but no later than 4:00p.m. on the last day of final exams for the semester or term in which the candidate expects to graduate.
  • Fall graduation -- Last day of final exams for the fall semester (December)
  • Spring Graduation -- Last day of final exams for the spring semester (May)
  • Summer graduation -- Last day of final exams for the summer terms (August)

Cost of binding

The library will charge the candidate the current minimum binding charge of $20 per thesis copy. There may be an additional charge for larger theses.

Distribution of theses

  • Original - library archives. (All signatures on this copy must be originals.)
  • One copy - library circulating copy.
  • One copy - Divisional Office of candidates major (Arts & Sciences, Business, or Education).
  • Optional - Candidate copy

At the candidates option, other copies may be bound for his/her own use.

Choice of paper

The original copy of the thesis must be printed on acid-free paper.


Copyright of your thesis is secured automatically when the thesis is created, and it is "created" when it is fixed in a copy for the first time. However, if you want to register your copyright with the U.S. Copyright Office, you can find information and the form here:

Why should I register my work if copyright protection is automatic?
Registration is recommended for a number of reasons. Many choose to register their works because they wish to have the facts of their copyright on the public record and have a certificate of registration. Registered works may be eligible for statutory damages and attorney's fees in successful litigation. Finally, if registration occurs within 5 years of publication, it is considered prima facie evidence in a court of law. See Circular 1, Copyright Basics, section "Copyright Registration" on

The library recommends applying a Creative Commons license to your work. What is Creative Commons? Creative Commons is a nonprofit organization that enables the sharing and use of creativity and knowledge through free legal tools. Their free, easy-to-use copyright licenses provide a simple, standardized way to give the public permission to share and use your creative work -- on conditions of your choice. CC licenses let you easily change your copyright terms from the default of "all rights reserved" to "some rights reserved".

Creative Commons licenses are not an alternative to copyright. They work alongside copyright and enable you to modify your copyright terms to best suit your needs.

Please Fill Out the Following Forms:

Limited Release of Copyright

Thesis Binding Form

Please fill out these forms, print them, and submit to the Sr. Director of Libraries with your original thesis and 3 copies.